CHESAPEAKE AIRPORT AUTHORITY MINUTES October 14, 2015

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, October 14, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. CT Cowling declared a quorum present and called the October 2015 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of September 2015.

TREASURER’S REPORT
Mr. Don Britt stated that he inspected the financial statements and found them in order. A motion was made, seconded and passed to approve the financials for September 2015.

Mr. Don Britt discussed the proposed changes to the current FY 2016 budget that were made necessary because the city had downgraded its contribution for FY 2016 after the Authority had approved the budget. A motion was made, seconded and passed to amend the Chesapeake Authority FY 2016 Budget as proposed.

INVOICES

Mr. Chris Schrantz reviewed the invoices for the month: Dominion Virginia Power $2,431.54 (Utility Bill); US Bank $9,567.00 (Bond); Bank of Hampton Roads $2,367.33 (Credit Card); Oessco $1,409.75 (Fuel Farm Repairs); Dixon Hughes & Goodman $2,000.00 (Audit Billing); Talbert & Bright $6,339.00, $8,133.55 (NTA PH I & II); Univar $1,112.20 (Sewer Treatment Supplies); and Mike Austin $2,515.61 (Reimbursement for damages).

Operating Invoices over $1,000 covered by the annual check signing resolution or  previously approved and paid in 2015 included: Dixon Hughes & Goodman $5,000 (Annual Audit); Dominion Virginia Power $2,126.02 (Utility); QTPOD $1,190.18 (Fuel Farm Repair); Bank of Hampton Roads $1,936.94 (Credit Card); DEQ $1,928.00  (Annual Fee); Talbert & Bright $3,829.87 (FBO Facility); Juridical Solutions $4,605.95 (REIT Mediation); Austin Electric $1,212.90 (AWOS Repairs); Weed Control, Inc. $1,463.50 (Weed Control); Stevenson Tractor $1,016.55 (Snow Blade Repair); and WHE Construction $3,875.00 (Demo Office in Hangar).

Discussion amongst the members that they felt that they authority was not responsible for paying for the broken glass of the car. Mr. Vince Gordon stated that we might consider helping with the deductible but we will not pay the bill.

A motion was made, seconded and passed unanimously to pay the invoices over $1,000 for the month except for the Mike Austin bill of $2,515.61.

OLD BUSINESS
Status of TV Acquisition
Mr. Chris Schrantz discussed the results of the invitation to bid. Mr. Schrantz only received a bid for about $4,700. A motion was made to proceed with the acquisition of the system as long as we have the funds to make the purchase, seconded and passed unanimously.

Consideration of Moving Meeting Night
Mr. CT Cowling asked for discussion on moving meeting time. It was decided that the meeting time would not be changed at this time.

November 11, 2015 Meeting
Due to the November meeting being Veterans Day, a motion was made, seconded and passed unanimously to move the November meeting to November 4th.

Resolution Approving Grant Applications and Project
Ms. Anita Poston discussed the resolution and why it was necessary to have in place. A motion was made, seconded and passed unanimously to adopt the resolution.

Mr. Richard Cheliras stated that he has some questions about what the North Terminal Area project is all about. Mr. Chris Schrantz discussed what the project is and how it came about.

NEW BUSINESS
None

COMMITTEE REPORTS
FBO Committee
Mr. Vince Gordon stated that he had met with John Beaulieu and they discussed some issues they were having.

Mr. Vince Gordon recommended that we approve the Prevalence Application to begin the SASO process, seconded and passed unanimously.

Marketing
Ms. Meredith Kennedy discussed the Google Map project that shows the Chesapeake Airport from inside the terminal.

Steering Committee
Mr. Burke Craver stated that he and Mr. Brian Miller hadn’t met since the last meeting.

Security Committee
Ms. Meredith Kennedy discussed her trip around the perimeter.

TALBERT & BRIGHT REPORT Submitted
Off-Airport Easement Acquisition/Obstruction Removal EA
The EA has been submitted to the FAA and DEQ for review. Some comments were received and they are being addressed.

North Terminal Area Apron Phase I & II
The projects have been approved for funding by the FAA and DOAV. Grant applications are in place. There was a preconstruction meeting last Thursday with representatives from the FAA and the contractor. The project will begin pending project permits. An Administrative Notice to Proceed has been issued.

MANAGER’S REPORT
Mr. Chris Schrantz reported on the following:

No news on the Inverse Condemnation Case.

Mr. Chris Schrantz will be coordinating a special meeting to discuss the space planner product and will let the members know when that meeting will be scheduled.

TENANT COMMENTS
Mr. John Beaulieu discussed their upcoming open house.

Mr. Jim Parkman discussed his need to have notice of when the NTA project will begin.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed to adjourn the meeting.

                                                                                    CT Cowling
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.